Data Loss Prevention (DLP) Software
Data Loss Prevention (DLP) Software Tool
Find the right DLP solution for your healthcare organization. Compare features and export your selection for review.
Recommendations will appear here once selections are made.
How to Use the DLP Software Tool:
Select your organization type and deployment environment (cloud, on-prem, hybrid).
View recommended DLP software options based on compliance readiness, features, and ease of integration.
Compare capabilities like file monitoring, email filtering, encryption, and reporting.
Add internal notes for evaluation or procurement use.
Export your comparison and notes as a structured PDF for security reviews or HIPAA documentation.
Features:
Curated DLP software recommendations based on setup and size
Highlights HIPAA-critical features like ePHI protection, audit logs, and policy enforcement
Editable notes section for internal documentation or review
PDF export for compliance records or decision making
100% browser-based — no data saved or tracked
FAQ’s
Got Question? We've Got Answers
What is the purpose of the DLP Software Tool?
This tool helps HIPAA-regulated organizations choose the right Data Loss Prevention (DLP) solution based on their size, environment, and security needs. It allows you to select your setup and receive tailored DLP software recommendations that align with HIPAA safeguards. You’ll also be able to take notes on vendor preferences, technical requirements, and internal decisions. The final output can be exported as a PDF to support compliance documentation or procurement planning. It’s perfect for IT teams, compliance officers, or consultants evaluating ePHI protection options. By focusing on HIPAA readiness, the tool simplifies the complex process of DLP software selection. It’s a planning aid that supports stronger security postures and smarter vendor choices.
How does DLP software support HIPAA compliance?
HIPAA requires covered entities and business associates to implement safeguards that protect the confidentiality, integrity, and availability of ePHI. DLP software enforces these safeguards by monitoring, detecting, and preventing unauthorized data transfers, file sharing, or policy violations. It can block sensitive information like patient records from being emailed, printed, uploaded, or copied to USB drives. Many DLP tools also provide policy templates tailored for healthcare, audit trails, and integrations with security systems. When paired with a signed Business Associate Agreement (BAA), DLP solutions help meet both technical and administrative HIPAA requirements. They also support your risk management, breach prevention, and incident response strategies. Choosing the right DLP platform helps minimize your exposure to costly HIPAA violations.
What features should I look for in a HIPAA-ready DLP solution?
Important features include file-level monitoring, real-time alerts, email scanning, encryption enforcement, USB and endpoint control, and detailed audit logging. You’ll also want a tool that supports predefined HIPAA policy templates and integrates with your current EHR, M365, or SIEM platform. Cloud compatibility is crucial for organizations using SaaS-based tools or hybrid infrastructure. If your team handles PHI across devices, look for multi-platform support (Windows, Mac, mobile). Role-based access controls and automated policy enforcement are key to limiting human error. Many vendors offer healthcare-specific features like PHI classification, OCR scanning, and rule-based tagging. Finally, confirm whether a vendor will sign a BAA before deployment.
Who should use this tool?
This tool is intended for compliance managers, IT administrators, HIPAA consultants, and procurement teams responsible for securing patient data. It’s ideal for healthcare clinics, dental offices, medical billing providers, and telehealth startups evaluating data security vendors. Business associates working with PHI can also use the tool to evaluate solutions and compare BAA options. Consultants can incorporate the tool into vendor selection engagements or risk management workshops. Even solo practitioners or non-technical managers can use it to start the conversation with their IT vendors. It streamlines the decision-making process and helps smaller teams navigate a complex product landscape. Anyone needing to plan, evaluate, or justify DLP software for HIPAA use will benefit.
Does this tool store or transmit my data?
No — everything happens in your browser. The tool does not store, transmit, or save any of the information you enter. All vendor recommendations are generated locally, and the final PDF is built and downloaded directly to your device. Notes you enter are also kept locally and disappear after you close or refresh the page. This ensures full privacy and aligns with HIPAA’s minimum necessary and privacy-by-design principles. You’re free to use placeholder data or test different configurations with no risk. It’s a safe, private environment to plan your DLP strategy.
What’s included in the exported PDF?
The exported PDF includes the selected organization size and deployment environment, the recommended DLP vendors, and any internal notes you entered. This document can be used for compliance planning, team meetings, vendor vetting, or audit preparation. It helps justify software selection and document your due diligence as part of your HIPAA Security Risk Assessment. You can also include it in internal IT security folders, budget approvals, or HIPAA training binders. It’s a clean, structured summary of your decision-making process. The document also serves as proof that DLP controls were considered for protecting ePHI.
How often should we review or update our DLP software?
DLP tools and HIPAA guidance evolve, so it’s recommended to review your DLP strategy at least annually. You should also reassess whenever your organization grows, adopts new systems, or experiences a security event. If you switch EHRs, onboard new vendors, or start storing data in the cloud, your DLP needs will change. Use this tool to reevaluate your vendor list and ensure your solution still aligns with your infrastructure. Keeping your documentation up to date helps with HIPAA compliance and security audit preparation. Regular reviews also help reduce risks related to insider threats or unmonitored endpoints. Treat DLP as a living layer of your security program—not a one-time fix.
