HIPAA Compliance Calendar
HIPAA Compliance Calendar
Stay on top of HIPAA tasks with a calendar-style checklist for audits, training, policy reviews, and more.
Event | Date | Status | Notes |
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How to Use the HIPAA Compliance Calendar:
Add important HIPAA-related events like training dates, risk assessments, and policy reviews.
Choose due dates, add notes, and mark task status (Upcoming, Completed, Missed).
Search and filter your tasks anytime by keyword or status.
Download the full calendar view as a PDF for audit readiness or team planning.
Features:
Tracks annual and recurring HIPAA tasks
Assign due dates, notes, and status to each compliance activity
Filter/search by task or date
Downloadable as a PDF report
Runs 100% in-browser with no stored data
FAQ’s
Got Question? We've Got Answers
What is the HIPAA Compliance Calendar Tool?
The HIPAA Compliance Calendar is a digital tracker that helps you organize and monitor important HIPAA-related tasks throughout the year. You can log key dates like annual risk assessments, employee training deadlines, policy review cycles, and breach notification drills. Each entry includes the event name, due date, notes, and status (Upcoming, Completed, or Missed). This tool helps ensure you stay audit-ready and never miss a critical compliance deadline. It’s fully browser-based and doesn’t require a login or external account. The calendar is editable, searchable, and exportable as a PDF. It’s ideal for healthcare providers, compliance officers, and business associates managing internal HIPAA schedules.
Who should use this compliance calendar?
This tool is ideal for HIPAA compliance officers, privacy coordinators, IT managers, healthcare administrators, and solo practitioners. Anyone responsible for managing HIPAA-related tasks or deadlines can benefit from using this tool. It’s especially helpful for organizations without a dedicated compliance management system. Business associates and covered entities can both use the calendar to track shared responsibilities and contractual obligations. It’s also a useful resource for consultants managing multiple clients. Whether you run a small clinic or work within a larger hospital network, this tool helps you stay organized. It’s user-friendly and requires no technical skills to get started.
What kind of events should I track in the calendar?
You can use this tool to log any recurring or one-time HIPAA compliance activity. Examples include annual risk assessments, workforce HIPAA training dates, policy and procedure reviews, audit preparations, and vendor BAA renewals. You can also log breach drills, internal security reviews, or OCR submission deadlines. Anything tied to your HIPAA schedule that could affect your compliance status belongs in this calendar. Including detailed notes with each entry helps you document why the task is important. You can also track completed tasks for internal audits or when onboarding new compliance staff. The more comprehensive your calendar, the easier it is to demonstrate ongoing compliance.
Is the calendar secure and HIPAA-safe?
Yes — this tool is completely browser-based and does not store or transmit any data. All entries are processed locally on your device using JavaScript. Once the page is closed or refreshed, all entered data is cleared. We do not collect, track, or save any event information, emails, or user input. This design keeps your compliance tasks private and protected. You can freely use the tool to plan sensitive operations without risk of exposure. If you want to keep a permanent copy, you can download the calendar as a PDF and save it on your local device.
Can I use the calendar for team-wide tracking?
This tool is designed for individual use, but the PDF export allows you to share the calendar with your team. Once you’ve added all your HIPAA tasks, you can download the schedule and distribute it to staff, department heads, or IT leads. If your team prefers a shared calendar format, you can copy the data into Google Sheets or Outlook. You can also print the PDF and post it in your compliance office for visibility. For multiple departments, we suggest using one tool instance per unit, then merging the outputs. While it’s not a live shared system, it’s easy to replicate across roles. It’s ideal for centralizing tasks into a single source of truth.
How often should I update my HIPAA calendar?
We recommend reviewing and updating the calendar at least quarterly to ensure nothing is missed. However, it’s best to add events as soon as new tasks or deadlines are assigned. Any time you conduct training, complete an audit, or sign a new vendor agreement, add it to the calendar. Setting recurring reminders to check the calendar can help keep your compliance schedule on track. If your organization experiences staff turnover or a new risk is identified, the calendar should be updated immediately. Having an up-to-date calendar reduces the chances of oversight or missed legal deadlines. It’s a proactive way to stay compliant all year long.
Can I use this calendar as documentation for audits?
Yes — the calendar’s PDF export makes it a helpful tool for internal reviews and external HIPAA audits. You can present the document to auditors to show your compliance planning and monitoring process. While not a substitute for official reports, it adds visibility into your operational compliance rhythm. It also proves that you have systems in place to track training, reviews, and administrative tasks. If you include enough detail in the “Notes” section, the document becomes even more valuable. It helps demonstrate due diligence and readiness, two important areas in HIPAA enforcement. Save your PDF exports regularly as part of your compliance documentation strategy.